Simplified Guide: Deploying Shared Network Printers without Group Policy

Title: Simplified Guide: Deploying Shared Network Printers without Group Policy

In today's workplace, seamless printer deployment is essential for productivity. But what if you're in a scenario where Group Policy isn't an option? Fear not! We've got you covered with a straightforward method to deploy shared network printers without Group Policy.

Understanding the Challenge

Group Policy is a powerful tool for managing network resources, including printers. However, not all environments have Group Policy configured or available. In such cases, deploying shared network printers can seem daunting. But fret not, there's a workaround that's equally efficient.

Step-by-Step Guide

1. Locate Printer IP Address

First things first, you need the IP address of the network printer you want to deploy. This can usually be found by printing a configuration page directly from the printer or accessing the printer's settings through its web interface.

2. Add Printer Wizard

Navigate to 'Control Panel' on your computer and select 'Devices and Printers.' Click on 'Add a printer' at the top of the window. Windows will search for printers, but you'll likely need to select 'The printer that I want isn't listed.'

3. Add Printer by TCP/IP Address

Choose the option to 'Add a printer using a TCP/IP address or hostname' and click 'Next.' Enter the IP address of the printer in the provided field and click 'Next.' Windows will attempt to detect the printer.

4. Install Printer Driver

Once the printer is detected, you'll be prompted to install the printer driver. Select the appropriate driver from the list provided by Windows or use the 'Have Disk' option if you have a specific driver to install.

5. Printer Sharing Options

After installing the driver, you'll be asked to set printer sharing options. Choose whether to set the printer as the default printer and whether to share the printer with other users on the network.

6. Test Print

Once everything is set up, it's always a good idea to test print a document to ensure that the printer is working correctly.

Benefits of This Method

Deploying shared network printers without Group Policy might seem like a workaround, but it comes with its advantages:


This method offers flexibility, allowing you to deploy printers on an as-needed basis without relying on Group Policy configurations.

Ease of Implementation

The step-by-step process is straightforward and doesn't require advanced technical knowledge, making it accessible to a wider range of users.

Quick Deployment

With this method, you can quickly deploy printers to individual computers or small groups without the need for centralized management.


While Group Policy is a powerful tool for managing network resources, deploying shared network printers without it is entirely feasible. By following this simple guide, you can efficiently deploy printers in your environment, ensuring seamless printing for all users. So, whether you're in a small office or a large enterprise, this method has got you covered! 

Check out our software solutions for deploying printers all at once across the network without ever touching a machine. It is recommended to use a print server setup with Workstation Configurator. Workstation Configurator has you covered when it comes to printer deployment and workstation configuration control. You own the print management aspect of your company with this software. Click the link below to find out more! 

Read all about Workstation Configurator Here

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